PENNSYLVANIA STATE ATHELTIC DIRECTORS ASSOCIATION CONSTITUTION 

Article I – Name 

Section 1 – The name of the organization shall be: Pennsylvania Athletic Directors Association (PSADA). 

Article II – Purpose 

Section 1 – A State Professional Organization, administered by and for secondary school athletic administrators for the purpose of: 

  1. Promoting the professional growth and image of interscholastic athletic administration 

  1. Promoting the development and prestige of the State Athletic Administrators Organization 

  1. Providing an efficient system for the exchange of ideas among members of the State Association 

  1. Preserving the educational nature of interscholastic athletics and the place of these programs in the curricula of schools 

Article III – Membership 

Section 1 – Membership in PSADA shall consist of those persons who meet the requirements and qualifications in those categories provide in the By-Laws. 

Article IV – Officers 

Section 1 – Any Athletic Director who is an active member of this Association and currently involved with the administration of an athletic program shall be eligible to hold office.  The only exception to this shall be the positions of Executive Director and Associate Executive Director (even if the person was a past president or a lifetime member) and Financial Manager who as non-voting members may be retired. 

Section 2 – The officers of this organization shall be: 

  1. President 

  1. President-elect 

  1. Secretary 

  1. Immediate Past President 

  1. Past President 

  1. Financial Manager (non-voting member even if was a past president or a lifetime member) 

  1. Executive Director (non-voting member even if was a past president or a lifetime member) 

  1. Associate Executive Director (non-voting member even if was a past president or a lifetime member) 

Article V – Executive Board 

Section 1 – The Executive Board shall consist of the officers of this organization listed in Article IV, Section 2. 

Article VI – Executive Council 

Section 1 – The Executive Council shall consist of the two statewide representatives from the Junior High/Middle Schools (one from the western side and one from the eastern side of the state as defined below), two representatives from each of the twelve PIAA Districts, one retired athletic director representative and the appointed President and President-elect at-large representatives. 

  1. The Junior High/Middle School representatives will be chosen by election of the executive council members from their respective geographic region 

  1. The PIAA District representatives will be chosen by an election of the members of their local PIAA district  

  1. The retired athletic director representative will be recommendation by Personnel Committee and approved by Executive Council 

  1. The at-large representatives will be appointed by the President or President-elect 

Section 2 – The President-elect shall succeed to the Presidency 

Section 3 – The tenure of the President and the President-elect shall be one term for two years. 

Section 4 – In the event a President, President-Elect, Immediate Past President or Past President is unable to fulfill the eight-year commitment, the vacancy should be filled by a Past President from the region in which he vacancy occurred or by a current member of the executive council from the region in which the vacancy occurred.  The replacement for the vacated office must be approved by a majority vote of the Executive Council. 

Section 5 – The office of the President-elect shall be elected every two years at the annual conference by the membership at large. 

  1. The President-elect shall represent the opposite region as the outgoing President.  As defined; the East shall consist of PIAA Districts: 1, 2, 3, 4, 11, and 12 and the West shall consist of PIAA Districts: 5, 6, 7, 8, 9 and 10. 

  1. Procedure for electing the President-elect: 

  1. Personnel committee chairperson shall contact the District Representatives from the opposite region of the incoming president and solicit candidates for the position of President-elect. 

  1. Present candidate(s) to the Executive Board at the January/February meeting. 

  1. Prepare ballot of candidate(s) from respective region for recommendation to Executive Council at March meeting. 

  1. Submit ballot to District Representatives, At-large and Junior High/Middle School from respective voting region 

  1. Submit nomination for position of President-elect to the membership at-large during the annual conference business meeting. 

Section 6 – The office of Secretary shall be elected by the Executive Council for term of three (3) years.  The officer may succeed themselves. 

Section 7 – Each member shall be entitled to one vote.  No person serving in multiple voting positions will be entitled to more than one vote.  Members with voting rights will include the following:  the President, President-elect, Immediate Past President, Past President, Secretary, two representatives from each of the PIAA Districts, two statewide Junior High/Middle School representatives, retired athletic director representative, and the President and President-elect at large representatives.  Past Presidents serving council in any capacity would have the right to vote as they are considered to be a lifetime member.  (In the event an officer does not fulfill their eight year commitment their representative regional replacement will complete all duties.) 

Section 8 – The Executive Director shall be recommended by a search committee generally consisting of Past Presidents to the Executive Council.  The position will be for a contracted term subject to approval by a majority vote of the Executive Council.  The Executive Director position is a non-voting position on the Executive Council.  The Executive Director upon retirement shall remain as the PSADA Advisor. 

Section 9 – The Financial Manager shall be recommended by the Personnel Committee to the President for appointment to a three (3) year term.  The position is subject to approval by a majority vote of the Executive Council.  The officer may succeed themselves.  The Financial Manager position is a non-voting position on the Executive Council unless they assume another position on the Council. 

Article VII – Committees 

Section 1 – The President shall appoint for their term of office the following Standing Committee members. 

  1. Awards 

  1. Certification 

  1. Membership/Conference Registration 

  1. Personnel 

  1. Professional Development 

  1. Technology 

Section 2 – Special committees and assignments may be appointed by the President as desired in the interest of the Association and may include but not limited to the following: 

  1. Act 48 Coordinator 

  1. Advisor 

  1. Assistant Conference Exhibit Manager 

  1. Audit 

  1. Coaching Education 

  1. Conference Evaluation 

  1. Conference Exhibit Manager 

  1. Conference Hospitality 

  1. Conference Manager 

  1. Conference Registration 

  1. Credentials 

  1. Diversity, Equity, Inclusion and Belonging 

  1. Hall of Fame 

  1. Mentorship 

  1. NIAAA Liaison 

  1. P. A. T. S. Liaison 

  1. Retired Athletic Director 

  1. Sports Management Liaison 

  1. Title IX Consultant 

  1. Urban Schools 

  1. Videographer 

Section 3 – Committee chairpersons shall not be considered members of the Executive Council and shall have no voting privileges at said Council meetings unless they assume another position on the Council but may attend meetings at the request of the President and/or the Executive Council. 

Section 4 – Standing committee chairpersons shall be active, regular members of the Association currently involved with the administration of an athletic program.  Past Presidents are permitted to be a standing committee chairperson as they are granted lifetime membership and have full benefits and shall enjoy all rights and privileges of regular active membership.  In the event there is no interest amongst active regular members to fulfil a standing committee chairpersonship, the position may be filled by a retired athletic director that has been a member of the Executive Council. 

Section 5 – The Personnel Committee shall coordinate the recruitment, selection, and recommendation of individuals for Executive Board Positions and prepare recommendations for “contracted services” positions of the Association.  “Contracted Services” positions that are standing or committee chairperson positions must be given to the Personnel Committee for review and recommendation to the President for approval of majority vote of the Executive Council.  Once an individual has been appointed to a contracted service position they will remain in the position until they resign, retire or are removed from the positon by executive board and approved by Executive Council. 

Section 6 – The Audit Committee will provide a financial report to the Executive Board of the Association, Executive Director and Associate Executive Director at the Associations fall meeting. 

Article VIII – Amendments 

Section 1 – The Constitution of the Association may be amended by a two-thirds vote of those delegates present at any annual meeting of the Delegate Assembly at which a quorum is present, or by a two-thirds vote of the Executive Council.  Amendments approved by the Delegate Assembly may not be further changed by the Executive Council unless such amendment is voted to be subject to change. 

Section 2 – Amendments may be submitted only by regular members of the Executive Council.  Proposed amendments to be considered by the Delegate Assembly shall be submitted to the Secretary of the Association not less than 90 days in advance of the Annual Meeting of the Delegate Assembly at which they are to be considered. 

Section 3 – Executive Council shall be authorized to make editorial changes in the constitution that do not change the intent of the constitution. 

 

 

 

 

 

PENNSYLVANIA STATE ATHLETIC DIRECTORS ASSOCIATION BY-LAWS 

Article I – Management 

Section 1 – The business and active management of the affairs of the Association shall be delegated to the Executive Board with the advice and consent of the Executive Council.  The Executive Director will serve as an advisor and liaison officer for the Executive Board and Executive Council on all matters pertaining to the daily operations of this organization. 

Article II – Membership Categories 

Section 1 – Regular active membership is open to anyone employed by a school or school district in Pennsylvania who has among their responsibilities the administration of interscholastic athletics.  They will have the right to vote and be elected to office. 

Section 2 – Retired membership is open to any retired person who has been a regular member, including opportunities to serve on PSADA committees; retired members may not vote or be elected to office unless they hold the position of retired athletic director on the executive council. 

Section 3 – Associate membership is open to anyone interested in interscholastic sports, athletic administration and in the State Association.  They shall have no right to vote nor to hold office.  They shall pay dues and may attend the conference. 

Section 4 – By majority vote of the Executive Council, life membership may be awarded to those persons who have been active members of this Association, and who have distinguished themselves in the interest of athletic administration.  Life members have full benefits and shall enjoy all rights and privileges of regular active membership.  Life members that are retired or those not employed by a school or school district would not have the right to be President and/or President-elect.  They shall not pay dues.  Life membership shall be granted to all Past Presidents. 

Section 5 – By majority vote of the Executive Council, honorary membership shall be awarded to those persons who have distinguished themselves in the interest of interscholastic sports, and in the Association.  They shall not have the right to vote or hold office and shall not pay dues. 

Section 6 – Student membership is open to any undergraduate college student who is pursuing a degree in Sports Administration/Management.  They shall not have the right to vote or hold office.  They shall pay dues and may attend the conference. 

Article III – Officers 

Section 1 – The President, subject to the control of the Executive Council, including the provisions of the By-Laws shall have general and active management of the business, shall preside at all meetings, shall call special meetings and shall perform all the duties usually incident to the office of the President will be appointed by a majority vote of the Executive Council.  Statewide, the Junior High/Middle Schools shall be entitled to two representatives to the Executive Council and one retired athletic director representative.  Termination of membership shall be by resignation, retirement, or by majority vote of the Executive Council for just cause. 

Section 2 – Two (2) members-at-large shall be elected from any district with consideration given to representation form the Eastern and Western sectors of the State.  However, in no case shall any district be represented by more than three (3) members in total, with the only exception of elected or appointed positions.  The following provision shall be in effect: 

  1. The incumbent President may nominate one of the members-at-large to the Executive Council for approval 

  1. The incoming President-elect may nominate a member-at-large for approval by Executive Council 

  1. Members-at-large shall serve on the Executive Council with all right and privileges but for no more than four (4) years. 

  1. There shall be no more than two (2) members-at-large in any given fiscal year on the Executive Council. 

Section 4 3 – Duties of the Executive Council 

  1. They shall put into effect the rules, regulations and amendments passed by the membership and take official action in emergency situations between meeting of the membership 

  1. They shall establish dues and conference fees annually 

  1. They shall act upon recommendations of all committees 

  1. They shall meet a minimum of twice a year to plan, organize and implement the annual Association conference 

Article V – Committees 

Section 1 – It shall be the duty of all Standing Committees to study problems and to make reports and recommendations to the Executive Council. 

  1. Awards 

  1. Certification 

  1. Membership/Conference Registration 

  1. Personnel 

  1. Professional Development 

  1. Technology 

Section 2 – Special Committees and assignments may be appointed by the President as desired in the interests of the Association and may include but not limited to the following: 

  1. Act 48 Coordinator 

  1. Assistant Exhibits Manager 

  1. Audit 

  1. Coaching Education 

  1. Conference Evaluation 

  1. Conference Exhibits Manager 

  1. Conference Hospitality 

  1. Conference Manager 

  1. Conference Registration 

  1. Credentials 

  1. Diversity, Equity, Inclusion and Belonging 

  1. Hall of Fame 

  1. Mentorship 

  1. Retired Athletic Director 

  1. NIAAA Liaison 

  1. Pennsylvania Athletic Trainers Society Liaison 

  1. Sports Management 

  1. Title IX Consultant 

  1. Urban Schools 

  1. Videographer 

Article VI – Delegate Assembly 

Section 1 – The legislative body of the Association is the Delegate Assembly which shall consist of one delegate for every ten (10) PSADA members in each PSADA District in the state.  The number of delegates is determined based on the PSADA individual membership from the previous school year. 

Section 2 – Delegates to the Assembly shall be regular members of this Association in good standing.  They shall be selected by their District Athletic Director’s Association and have the endorsement of the President of the District Athletic Director’s Association. 

Section 3 – The Annual Meeting of the Delegate Assembly shall be held in conjunction with the PSADA Annual Conference.  Written notice of time and place shall be sent by the secretary to all delegates at least 20 days in advance of said meeting.  The President of this Association, or if absent, a person designated by the President, shall preside over the Annual Meeting.  The secretary shall record the minutes.  The Executive Council shall determine the agenda and the procedure for submitting items for the agenda. 

Section 4 – In the transaction of the business of the Delegate Assembly, each delegate shall have one vote.  A quorum shall consist of a majority of the eligible delegates.  Voting by proxy shall not be permitted. 

Article VII – Finances 

Section 1 – The fiscal year shall be from July 1 to June 30. 

Section 2 – The Executive Council shall approve the annual stipend of the following positions: 

  1. Act 48 Coordinator 

  1. Administrator of Membership Platform 

  1. Administrator of Operations 

  1. Assistant Exhibits Manager 

  1. Associate Executive Director 

  1. Awards Chairperson 

  1. Conference Manager 

  1. Executive Director 

  1. Exhibits Manager 

  1. Financial Manager 

  1. Membership Chairperson 

  1. Mentorship Chairperson 

  1. Professional Development Chairperson 

  1. Retired Athletic Director 

  1. Secretary 

  1. Technology 

  1. Videographer 

Section 3 – The President, President-elect, Immediate Past President, Past President and Executive Director, Associate Executive Director and Professional Development Chair shall be reimbursed for expenses to attend clinics, workshops, and conferences as approved by the Executive Council. 

Section 4 – Executive Council members shall be reimbursed expenses to attend meetings called by the President. 

Article VIII – Meetings 

Section 1 – There shall be one annual conference in the spring of the full membership, at a date, time and place to be set by the Executive Council. 

Section 2 – The executive board shall meet four (4) times a year, unless a special meeting is called by the President of the Association. 

Article IX – Order of Business 

Section 1 – The order of business for this Association shall be: 

  1. Roll Call 

  1. Approval of Secretary’s Report 

  1. Approval of Treasurer’s Report 

  1. Report of Officers 

  1. Report of Committees 

  1. Old Business 

  1. New Business 

  1. Adjournment 

Section 2 – Robert’s Rule of Order shall be observed. 

Section 3 – A quorum of the majority of the voting membership shall be required to conduct business of this Association at an executive council meeting or general membership meeting. 

Article X – Amendments 

Section 1 – The By-Laws of the Association may be amended by a two-thirds vote of those delegates present at any annual meeting of the Delegate Assembly at which a quorum is present or by a two-thirds vote of the Executive Council.  Amendments approved by the Delegate Assembly may not be further changed by the Executive Council unless such amendment is voted to be subject to change. 

Section 2 – Amendments may be submitted only by regular members of the Executive Council.  Proposed amendments to be considered by the Delegate Assembly shall be submitted to the Secretary of the Association, not less than 90 days in advance of the Annual Meeting of the Delegate Assembly at which they are to be considered. 

Section 3 – Executive Council shall be authorized to make editorial changes in the By-Laws that do not change the intent of the By-Laws. 

Article XI – Dissolution 

Section 1 – If at any time this Association shall be dissolved, the total assets shall be assigned to the PSADA Foundation.