PENNSYLVANIA STATE ATHLETIC DIRECTORS ASSOCIATION
CONSTITUTION
Article I - Name
Section 1 - The name of the organization shall be: Pennsylvania State Athletic Directors Association (PSADA).
Article II - Purpose
Section 1 - A State Professional Organization, administered by and for secondary school athletic administrators for the purpose of:
1. Promoting the professional growth and image of interscholastic athletic administration.
2. Promoting the development and prestige of the State Athletic Administrators Organization
3. Providing an efficient system for the exchange of ideas among members of the State Association
4.
Preserving the educational nature of
interscholastic athletics and the place of these programs in the curricula of
schools.
Article III
- Membership
Article IV
- Officers
A. President
B.
President-elect
C.
Secretary
D. Financial
Manager (non-voting)
E.
Immediate and Past President
F.
Executive Director (non-voting)
Article V - Executive Board
Section 1 - The Executive Board shall consist of the officers of this organization listed in Article IV, Section 2.
Article VI - Executive Council
Section 3 - The tenure of the President and the President-elect shall be one term for two years.
A. The
President-elect shall represent the opposite region as the outgoing President.
As defined; the East shall consist of PIAA Districts: 1,2,3,4,11,12 and the
West shall consist of PIAA Districts: 5,6,7,8,9,10.
B.
Procedure
for electing the President-elect:
1.
Personnel
committee chairperson shall contact the District Representative from the
opposite region of incoming president and solicit candidates for the position
of President-elect.
2.
Present
candidate(s) to the Executive Board at the January/February meeting.
3.
Prepare
ballot of candidate(s) from respective region for recommendation to Executive
Council at March meeting.
4.
Submit
ballot to District Representatives, At-large and Junior High /Middle School
Representatives from respective voting region.
5. Submit nomination for position of President-elect to the membership at-large during the annual conference business meeting.
Section 6 - The office of Secretary shall be elected by the Executive Council for a term of three (3) years. The officer may succeed himself.
Article VII - Committees
A. Awards
B.
Certification
C.
Coaching Education
D. Credentials
E. Membership
F.
Mentorship
G. Personnel
H. Professional
Development
I.
Technology
Section 2 - Special committees and assignments may be appointed by the President as desired in the interest of the Association and may include but not limited to the following:
A. Act
48 Coordinator
B.
Audit
C.
Conference Evaluation
D. Conference
Exhibits Manager
E.
Assistant Exhibits Manager
F.
Conference Gifts
G. Conference
Hospitality
H. Conference
Manager
I.
Conference Registration
J.
NIAAA Liaison
K. PATS
Liaison
L.
Sport Management Liaison
M. Title IX
N. Videographer
Section 3 - Committee
chairpersons shall not be considered members of the Executive Council and shall
have no voting privileges at said Council meetings unless they assume another
position on the Council, but may attend meetings at the request of the
President and/or the Executive Council.
Section 4 – Standing committee chairpersons shall be active, regular members of the Association currently involved with the administration of an athletic program. Past Presidents are permitted to be a standing committee chairperson as they are granted life time membership and have full benefits and shall enjoy all rights and privileges of regular active membership.
Section 5 – The Personnel Committee shall coordinate the recruitment, selection and recommendation of individuals for Executive Board positions and prepare recommendations for “contracted services” positions of the Association. “Contracted Service” positions that are standing or committee chairperson positions must be given to the Personnel Committee for review and recommendation to the President for approval of majority vote of the Executive Council.
Section 6 – The Audit Committee will be the Executive Board of the Association.
Article VIII - Amendments
Section 1 - The Constitution of the Association may be amended by a two-thirds vote of those delegates present at any annual meeting of the Delegate Assembly at which a quorum is present, or by a two-thirds vote of the Executive Council. Amendments approved by the Delegate Assembly may not be further changed by the Executive Council unless such amendment is voted to be subject to change.
Section 3 - Executive Council shall be authorized to make editorial changes in the constitution that do not change the intent of the constitution.
PENNSYLVANIA STATE ATHLETIC DIRECTORS ASSOCIATION
BY-LAWS
Article I - Management
Article II - Membership Categories
Article III - Officers
Section 1 - The President, subject to the control of the Executive Council, including the provisions of the By-laws shall have general and active management of the business, shall preside at all meetings, shall call special meetings and shall perform all the duties usually incident to the office of the President of similar associations. During the term of office, should a vacancy occur, the position of President will be appointed by a majority vote of the Executive Council. (In the event a President, President-Elect, Immediate Past President or Past President is unable to fulfill the eight year commitment, the vacancy should be filled by a Past President from the region in which the vacancy occurred or by a current member of the executive council from the region in which the vacancy occurred).
Article IV - Executive Council
A. The incumbent President may nominate one of the members-at-large to the Executive Council for approval.
B. The incoming President-elect may nominate a member-at-large for approval by Executive Council.
C. Members-at-large shall serve on the Executive Council with all rights and privileges but for no more than four (4) years.
D. There
shall be no more than two (2) members-at-large in any given fiscal year on the
Executive Council.
Section 4 - Duties of the Executive Council
A. They shall put into effect the rules, regulations and amendments passed by the membership and take official action in emergency situations between meetings of the membership.
B. They shall establish dues and conference fees annually.
C. They shall act upon recommendation of all committees.
D. They
shall meet a minimum of twice a year to plan, organize and implement the annual
Association Conference.
Article V - Committees
Section 1 - It shall be the duty of all committees to study problems and to make reports and recommendations to the Executive Council.
A. Awards
B.
Certification
C.
Coaching
Education
D. Credential
E.
Membership
F.
Mentorship
G. Personnel
H. Professional
Development
I. Technology
Section 2 - Special Committees and assignments may be appointed by the President as desired in the interests of the Association and may include but not limited to the following:
A. Act 48
B.
Audit
C.
Conference Evaluation
D. Conference
Exhibits Manager
E.
Assistant Exhibits Manager
F.
Conference Gifts
G. Conference
Hospitality
H. Conference
Manager
I. Conference Registration
J.
NIAAA Liaison
K. PATS
Liaison
L.
Sport Management Liaison
M. Title IX
N. Videographer
Article VI - Delegate Assembly
Section 1 - The legislative body of the Association is the Delegate Assembly which shall consist of one delegate for every ten (10) PSADA members in each PSADA District in the state. The number of delegates is determined based on the PSADA individual membership from the previous school year.
Article VII - Finances
Section 1 - The fiscal year shall be from July 1 to June 30.
A. Secretary
B.
Financial Manager
C.
Act 48 Coordinator
D. Exhibits
Manager
E.
Conference Manager
F.
Membership Chairperson
G. Executive
Director
H. Clerical
Assistant
I.
Awards Chairperson
J.
Mentoring Chairperson
K. Professional
Development Chairperson
L.
Videographer
M. Retired
Athletic Director Chairperson
N. Assistant
Exhibits Manager
Article VIII - Meetings
Section 2 – The executive board shall meet four (4) times a year, unless a special meeting is called by the President of the Association.
Article IX - Order of Business
A. Roll
Call
B.
Approval of Secretary’s Report
C.
Approval of Treasurer’s Report
D. Report
of Officers
E.
Report of Committees
F.
Old Business
G. New
Business
H. Adjournment
Section 2 - Robert’s Rule of Order shall be observed.
Article X - Amendments
Section 1 - The By-laws of the Association may be amended by a two-thirds vote of those delegates present at any annual meeting of the Delegate Assembly at which a quorum is present or by a two-thirds vote of the Executive Council. Amendments approved by the Delegate Assembly may not be further changed by the Executive Council unless such amendment is voted to be subject to change.
Article XI - Dissolution